BOARD OF DIRECTORS MEETING
MONDAY, MAY 9, 2012, 3:00 PM
THE EMMONS COMPANY
The meeting of the Lakeshore Community Association Board of Directors was called to order at 3:05 p.m. by Bob Amenta. The meeting was held at The Emmons Company. Notice was given by First Class mail, with Agendas included.
BOARD MEMBERS PRESENT AND FORMING A QUORUM
Bob Amenta, Sandy Olsen, Richard Donohue and Ann Nelson.
Ilene Decker, Association Manager, The Emmons Company; Kelli Gurski, Recording Secretary, The Emmons Company and approximately 4 homeowners.
The Minutes of the April 9, 2012 Board of Directors Meeting were reviewed. Sandy Olsen made a motion to approve the Minutes as presented. The motion was seconded by Richard Donohue and passed unanimously. Management to provide clarification for an approved proposal for RG Electric.
The Financial Report for April 2012 was presented by Sandy Olsen. Total cash on hand as of April 30, 2012 was $2,476,129.63. Sandy noted that there are currently nine CD’s invested. Two CD’s were recently invested for a twelve-month period. A motion was made by Richard Donohue, seconded by Ann Nelson, to approve the April 2012 Financial Report to be filed for Audit. The motion passed unanimously.
Ilene gave the delinquency report. The total delinquent amount as of April 30, 2012 was $23,140.44.
-Lot #1201-The Board unanimously agreed to put any further action on hold.
Ilene stated that management created the newsletter included with the invoices, accompanied by the agendas. Ilene advised that she monitored delinquencies and ALS and SBS accounts, updating the delinquency log; sent letters for Architectural Committee; continued follow-up to dock owners for unpaid biannual slip fees; continued website work and updates; three doggie waste stations were ordered; completed 2012-2013 budget mailing; worked on election mailing; various communications with committee members.
ARCHITECTURAL COMMITTEE REPORT
-The Committee recently approved revisions/additions to the Architectural Standards. The Board approved the revisions/additions to be mailed to the membership for the 30 day homeowner review period. Pending written homeowner comments, the revisions are to be formally adopted at the July 25th Board of Directors meeting.
-Richard Donohue made a motion to change the “Architectural Standards” to “Architectural Rules”. The motion was seconded by Sandy Olsen and passed unanimously.
GREENBELTS/LANDSCAPE COMMITTEE REPORT
-Bob Amenta advised he would follow up with Ron Finkel regarding the wall bids.
-A letter will be drafted to the homeowner as it relates to tennis lessons.
TREE COMMITTEE REPORT
Arborist Consultation-Richard Donohue made a motion to approve a maximum of $750.00 to be used for a certified arborist to complete a written report for each of the bi-annual tree walk thurs. The motion was seconded by Sandy Olsen and passed unanimously.
It was noted that the pools will be heated one week prior to the Memorial Day Weekend.
WLMA/ LAKESHORE MARINA AUTHORITY
Bill Knebel advised that work was approximately fifty percent done on the 700 dock to replace the decking. Bill also advised that he is looking into extending the 400 dock to accommodate larger boats.
Sharon Abelson was absent.
Orville Kellman was absent.
-Dog Waste Stations-Sandy Olsen advised that the stations have arrived and Slade will install them this week at the selected locations.
-Homeowners Forum-Richard Donohue and Bob Amenta will draft a “question and answer” to be included in the monthly billing which addresses homeowners questions and concerns brought up at the open meeting.
-Contract Bidding-The Board reviewed a correspondence to define a bid process for Lakeshore. A policy will be drafted for the Board to review.
-Insurance (Ratified to be reflected in the minutes)– Richard Donohue made a motion to approve the Farmers Insurance Package Policy (property, liability, umbrella and D&O) from Steve Reich for $73,847.00. The motion was seconded by Sandy Olsen and passed unanimously.
-Audit-Richard Donohue made a motion to approve the proposal for Purdy and Co. for $2, 075.00 to complete the audit review and taxes. The motion was seconded by Sandy Olsen and passed unanimously.
-Meeting Date-The Board unanimously agreed to move the Board of Directors meeting to the Yacht Club on the forth Wednesday at 5:00 or 5:30 pm. Management will confirm availability with the Yacht Club.
-Inspector of Elections-The Board unanimously agreed to appoint The Emmons Company as the inspector of elections. Refreshments will be served and certificates will be handed out in recognition of the volunteers.
-Volunteer of the Month-Bob Amenta advised that Ron Finkel would be the first volunteer to be recognized as part of the new program.
-Darien Olsen requested the tree committee not plant the proposed replacement tree above the 1st beach. The Board advised that no new trees would be planted until they review a diagram of the proposed replacement trees. All the complaints will also be taken into consideration.
There being no further business the meeting was adjourned to at 4:35 P.M.
The next Meeting is scheduled for June 27, 2012, at The Yacht Club.