BOARD OF DIRECTORS MEETING
MONDAY, MARCH 12, 2012, 3:00 PM
THE EMMONS COMPANY
The meeting of the Lakeshore Community Association Board of Directors was called to order at 3:05 p.m. by Bob Amenta. The meeting was held at The Emmons Company. Notice was given by First Class mail, with Agendas included.
BOARD MEMBERS PRESENT AND FORMING A QUORUM
Bob Amenta, Sandy Olsen, Richard Donohue, Kathleen Roth and Patty Woodard-Sower.
Ilene Decker, Association Manager, The Emmons Company; Kelli Gurski, Recording Secretary, The Emmons Company and approximately 8 homeowners.
The Minutes of the February 13, 2012 Board of Directors Meeting were reviewed. Sandy Olsen made a motion to approve the Minutes as presented. The motion was seconded by Richard Donohue and passed unanimously.
The Financial Report for February 2012 was presented by Sandy Olsen. Total cash on hand as of February 29, 2012 was $2,420,548.61. Sandy noted that there are currently nine CD’s invested. The next CD’s are set to mature in March and will be reinvested. A motion was made by Richard Donohue, seconded by Kathleen Roth, to approve the February 2012 Financial Report to be filed for Audit. The motion passed unanimously.
Ilene gave the delinquency report. The total delinquent amount as of February 29, 2012 was $23,162.
-Richard Donohue made a motion to file a lien on the following Accounts: #0804 and #5701. The motion was seconded by Patty Woodard-Sower and passed unanimously.
-Lot 1201-Further action tabled until additional information can be obtained.
Ilene stated that management created the newsletter included with the invoices, accompanied by the Agendas. Ilene advised that she monitored delinquencies and ALS and SBS accounts, updating the delinquency log; sent letters for Architectural Committee; continued follow-up to dock owners for unpaid biannual slip fees; continued website work and updates; prepared 2012-2013 proposed budget.
ARCHITECTURAL COMMITTEE REPORT
Richard Donohue updated the Board on various architectural items and violations. It was noted that there were four new applications.
LANDSCAPE COMMITTEE REPORT
Patty Woodard-Sower reported that work will begin on Wednesday to install a new drain from the volleyball court to the lake. Also, work to repair the drains behind 3811-3835 Lakeharbor will begin this week. It was noted that the entryways will be planted soon.
TREE COMMITTEE REPORT
Kathleen Roth presented the Board with a written summary. Kathleen advised that work will begin this week to remove the stumps which remained after several trees were removed. The crew was unable to use the stump grinder due to the location on a slope and/or metal posts in the trunk that the tree grew around. She also advised that the liquid amber trees could not be sprayed to prevent the pods from growing.
Patty Woodard-Sower reported that the committee is still in the process of obtaining bids to repair the stucco walls. Patty will look into planting annuals/perinials at Pool #3.
WLMA/ LAKESHORE MARINA AUTHORITY
Bill Knebel advised that the “No Fishing Signs” have been put up and appear to be effective.
Sharon Abelson reported on new owners in the community.
Orville Kellman was absent.
–Ivy Beautification – Kathleen Roth advised that she met with Jesse of Slade Landscape and will provide that Board with proposals.
-Reserve Study – A motion was made by Sandy Olsen to approve the Reserve Study as written. The motion was seconded by Richard Donohue and passed unanimously.
-Budget 2012/2013 – Richard Donohue made a motion to approve the 2012-2013 Budget as corrected. The corrections will reflect the following: Dock Interest-$3,500; Reserve Deposit-$28,000; Gardening Suppiles/Repairs-$8,000 and Beautification-$5,000. The motion was seconded by Sandy Olsen and passed unanimously.
-Committee Authorization to Approve-Kathleen Roth made a motion to raise the committee’s maximum authorization to approve an expenditure from $500 to $1,000 without Board approval. The motion was seconded by Sandy Olsen and passed 3-1, Patty Woodard-Sower objected and Bob Amenta abstained. It was noted that multiple proposals will still need to be obtained for jobs over $500.00.
-Doggie Waste Station-Management will look into waste stations with no wastebasket or pictures. It was noted Village Homes and First Neighborhood have these types of stations.
-Open Forum Meeting– Will be held April 25th at 6:00pm at the Yacht Club. This will be for homeowners to address the Board with concerns and no other business with be conducted.
-Gary Ellis advised that fishing has increased at Beach 1 since the no fishing signs were installed. He also observed an increase in duck feces at Pool 1 and thinks the water sprayer might have been turned off. Gary also volunteered to serve on a committee to help obtain bids.
-Marylou Izmirian expressed concerns with the recent trimming of the ivy.
-The Board addressed concerns in a letter from Lloyd Carter.
Patty Woodard Sower submitted her resignation, effective immediately, from the Board of Directors, as well as Chair of the Landscape Committee and Pool Committee due to the time demands of these two Committees and balancing it with her personal responsibilities. The Board thanked Patty for her time consuming efforts supervising these committees and activities.
There being no further business the meeting was adjourned to at 6:05 P.M.
The next Board of Directors Meeting is scheduled for April 9, 2012, at The Emmons Company.