BOARD OF DIRECTORS MEETING
MONDAY, OCTOBER 26, 2011, 6:30 PM
THE YACHT CLUB
The meeting of the Lakeshore Community Association Board of Directors was called to order at 6:30 p.m. by Sandy Olsen. The meeting was held at The Yacht Club. Notice was given by First Class mail, with agendas included.
BOARD MEMBERS PRESENT AND FORMING A QUORUM
Sandy Olsen, Richard Donohue and Kathleen Roth.
BOARD MEMBERS ABSENT
Bob Amenta and Patty Woodard-Sower.
Ilene Decker, Association Manager, The Emmons Company; Kelli Gurski, Recording Secretary, The Emmons Company and approximately 11 homeowners.
The Minutes of the September 12, 2011 Board of Directors Meeting were reviewed. A correction was noted to the Tree Committee report to reflect “two liquid amber trees” instead of “pine trees”. Richard Donohue made a motion to approve the Minutes as amended. The motion was seconded by Kathleen Roth and passed unanimously.
The Minutes of the September 12, 2011 Executive Session Meeting were reviewed. The purpose of the meeting was to hold hearings. Kathleen Roth made a motion to approve the Executive Minutes as presented. The motion was seconded by Richard Donohue and passed unanimously.
The Financial Reports for September 2011 was presented by Sandy Olsen. Total cash on hand as of September 30, 2011 was $2,443,506.25. Sandy noted that there are currently six CD’s invested. A motion was made by Richard Donohue, seconded by Kathleen Roth, to approve the September 2011 Financial Report to be filed for Audit. The motion passed unanimously.
Ilene gave the delinquency report. The total delinquent amount as of September 30, 2011 was $29,383.22.
-Account #7001- Richard Donohue made a motion to obtain legal opinion to see if the Association could proceed with both Foreclosure and Collection of Rents. The motion was amended that if both could not be pursued, the Association will proceed with the Collection of Rents. The motion was seconded by Kathleen Roth and passed unanimously. Richard Donohue made an additional motion that if the attorney is unable to identify the tenant, the Association will then proceed with Foreclosure. The motion was seconded by Kathleen Roth and passed unanimously.
-Account #3002 – Richard Donohue made a motion to proceed with foreclosure. Prior to the final foreclosure process, check to see if the primary lender has already filed notice of default. If the lender has filed, the Association will let them foreclose. The motion was seconded by Kathleen Roth and passed unanimously.
-Account #2602- Richard Donohue made a motion to file a lien. The motion was seconded by Kathleen Roth and passed unanimously.
-Account #5102- Richard Donohue made a motion to file a lien. The motion was seconded by Kathleen Roth and passed unanimously.
-Account #3403- Richard Donohue made a motion to file a lien. The motion was seconded by Kathleen Roth and passed unanimously.
In Bob’s absence, Sandy Olsen reported on the informational meeting for proposed senior housing at the former Los Robles Hospital site on Lakeview Canyon. The meeting will be held on November 9th at 7:00pm at the Westlake Village Mediterraneo Room at the Westlake Village Inn.
Ilene stated that management created the newsletter included with the invoices, accompanied by the agendas. Ilene advised that she monitored delinquencies and ALS accounts, updating the delinquency log; sent letters and scheduled hearing for Architectural Committee; new dock agreement mailed; finalized audit review and website research. Yacht club meeting room renewal coming up and tabled until next meeting.
-Survey Results – Richard Donohue discussed the results from the survey that was mailed to owners several months prior. Mr. Donohue noted that the number one item was to keep 50% of the funds in the capital improvement fund. Richard briefly discussed the difference between operating, reserve and the litigation fund. He also noted that the goal for using the capitol improvement fund is to look at items that would save Lakeshore money in the long run. The top three capitol improvements were landscape enhancements, solar panels combined with shade structures at the pools. A committee will need to be formed to further research.
-Duck Feces – Homeowner mentioned using motion water sensors. It was noted that they are used on the Lake and have been successful. Management will check with Westlake Island for further information.
-Website – Ilene obtained four proposals, but it was tabled until next meeting. Several homeowners offered to submit their research.
-Dock Cleaning – Bill Knebel reported that only three docks were in need of cleaning. He has been unable to meet with the cleaning contractor to obtain pricing. Until then, dock committee members and slip holders agreed to hose off the feces. Distributing faucet handles to slip renters was discussed.
Audit – A motion was made by Richard Donohue to approve the Audit Review as presented. The motion was seconded by Kathleen Roth and passed unanimously.
-Pool Temps – Kathleen Roth stated that the pool temperature has not been at 82°. Ron Sower advised that due to the low nighttime temperatures, the pool heaters are running nonstop and therefore will be shut off before the end of the month.
-Robert Azzarello presented the Board with a packet of items he would like to see in Lakeshore. One of the items was tables and benches at Beaches 1 & 2. The Board will take under advisement. Ann Nelson suggested a trial for the table/bench at the third beach since there is already concrete there.
-Lloyd Carter discussed concerns with the landscape contractor. He advised that in his opinion as part of the Landscape Committee, they were in violation of their contract. The Board advised that they would discuss the contract in Executive Session when Patty is available.
-Landscape Request – The Board reviewed a request from Diane Ingalls regarding her slope landscape. The Board unanimously agreed to deny the request to transplant roses from pots in her yard to the rear common area slope, due to the maintenance costs involved and the unlikelihood that they would survive the transfer. The Board agreed that the ivy will be removed; however no plant material will be planted at this time until the long range landscaping can address it. The plants of preference are the euonymus and agapanthus.
There being no further business the meeting was adjourned at 8:04 P.M.
The next Board of Directors Meeting is scheduled for November 14, 2011 at 3:00 p.m. at The Emmons Company.
Kelli Gurski, Recording Secretary